Simplify Renewals, Maximize Agility: Whizible’s Bulk Project & Resource Extension Is Here.
In the fast-paced world of IT Services, BFSI, and Engineering R&D, managing project extensions can become chaotic as delivery teams scale. When multiple projects under different contracts require renewal and resources need to be re-extended across those projects the process becomes messy, error-prone, and time-consuming.
But what if you could extend multiple projects and all associated resources in one go with real-time validation, controlled edits, role-based access, and approval workflows?
That’s exactly what Whizible’s Bulk Extension module delivers.
This powerful new capability allows users to:
- Bulk select projects under a contract
- Auto-select all mapped resources
- Edit end dates, efforts, and revenue
- Submit for approval with zero duplication or manual cross-checking
Why Bulk Extension Is a Must-Have for Delivery-Driven Firms
Old Process: One-by-One Extension
Traditionally, extending project end dates and updating resource availability required:
- Logging into each individual project
- Manually updating end dates and financials
- Re-assigning each resource individually
- Ensuring nothing was missed between modules
The result?
Hours of effort, inconsistent data, missed approvals, and escalations from leadership due to poor visibility.
New Process: Unified Bulk Extension
Now, with Whizible’s Bulk Extension, you can:
- Select a contract
- View all active projects
- Update revised end dates, revenue, and efforts
- Extend all mapped resources in one go
- Trigger system-based approvals automatically
No toggling. No duplicate actions. Just clarity, speed, and control.
Key Highlights from the Bulk Extension Module
1. Unified Page for Projects and Resources
Whizible introduces a dedicated “Bulk Extension” module under the Projects tab. It has two powerful tabs:
- Project Extension
- Resource Extension
Each tab lets you perform mass updates at scale based on your role and access rights.
2. Project Extension Functionality
Here’s how it works:
Select Contract:
Only active contracts appear in the dropdown.
Auto-Fetch Projects:
All active projects under that contract are listed with editable fields like:
- Project Value (Total Expected Revenue)
- New End Date
- Project Status
Projects already sent for approval are highlighted in pink to prevent re-submission or conflict.
Update New End Date:
Users can input a new end date (less than or equal to the contract expiry) and apply it across selected projects.
Auto-Calculate New Efforts:
Efforts are recalculated based on:
New Efforts = Existing Work Hours + (Working Days between Old and New End Date × No. of Resources × OU Working Hours)
Click Save & Send for Approval:
System validates the changes, triggers mail notifications, and locks records for clean audit logging.
3. Resource Extension Functionality
Once projects are extended, resources need to be retained for continuity.
Whizible’s Resource Extension tab enables:
Select Contract → Select Project → View Resources
Shows all resources allocated to that project, along with:
- % Allocation
- Plan Start & End Dates
- Roles and Designations
Bulk Update New End Dates for Resources
New resource end dates can be set to match the extended project timelines. The platform checks:
- Resource availability
- Tentative leaving dates
- Allocation conflicts
Save & Send for Approval
Similar to projects, selected resource extension requests are submitted for approval and routed as per the Role Master settings.
Notifications are auto-triggered to approvers and initiators.
Built-In Safeguards: Validations and Governance
Whizible ensures full system integrity through smart checks:
|
Validation |
Applies To |
Description |
|
End Date Check |
Projects & Resources |
Must not exceed Contract End Date or Tentative Leaving Date |
|
Duplicate Action |
Projects |
Prevents submitting the same extension twice (from either Bulk or Project Info page) |
|
Revenue Control |
Projects |
Total Expected Revenue must remain within contract limits |
|
Effort Accuracy |
Projects |
New efforts must not be less than current efforts |
|
Role Access |
Both |
View/edit limited to user’s role-based access level |
Approval Pages for Admins and PMOs
Two approval pages streamline governance:
- Bulk Project Extension Approval
- Bulk Resource Extension Approval
Admins can:
- Approve/reject in bulk or individually
- View request origin (Bulk or Info page)
- Trigger email alerts post decision
System auto-rejects conflicting requests (e.g., if a resource is already allocated elsewhere).
Status tracking and submitted dates are clearly logged for every action.
Summary Workflow
🔁 Step-by-step Recap:
- Select Active Contract
- Fetch and Filter Projects
- Bulk Edit End Dates, Revenue, Efforts
- Auto-Select All Mapped Resources
- Apply New Dates to Resources
- Submit for Approval
- Approvers Accept/Reject with Full Traceability
Updates are synced across Project Info, Resource Allocation, and all relevant reports ensuring a Single Version of Truth.
Final Thoughts: Bulk Extension Is Not Just an Update, It’s a Strategic Advantage
In delivery-centric firms, agility is a competitive advantage. But manual extension workflows slow down even the best teams.
Whizible’s Bulk Extension is designed to:
- Reduce effort from hours to minutes
- Improve accuracy and financial sync
- Empower PMOs and Delivery Heads with real-time control
- Maintain full audit and compliance without complexity
This isn’t just a product feature, it’s a strategic capability that helps scale delivery governance across verticals.
🎯 Ready to remove chaos from project and resource extensions?
🔗 Book your Whizible demo now and experience bulk project and resource extension without the bulk effort : https://calendly.com/vishw/30min/invitees
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👉 Learn more about Whizible : www.whizible.com
📧 Email: info@whizible.com
Address: Mrugank, Level 3, Kothrud, Pune, Maharashtra, 411038
