Integration with MSP (Microsoft Project®) used for Planning
Does your organization use MSP to plan and track projects? Whizible Timesheet can be integrated seamlessly with MSP so the project task allocation can be inherited into Whizible Timesheet module, and the timesheet data recorded in the Whizible system can be sent back to the MPP to complete the loop. The added advantage of using Whizible, is that it gives various productivity and profitability measurement tools and generates the required management reports.
Whizible Timesheet is a user-friendly tool to holistically record time spent on various activities such as
- Project related assigned tasks
- General tasks
- Tasks planned through Microsoft Project (MPP) or MS Excel
- Non- billable activities
- Training time
- Corporate activities
This ensures that the organization has complete visibility of time spent, on planned project work and outside of that. Optimizing time utilization of its key resources – the people is the single largest determinant of financial success of Project-based Professional Services Organizations.
Using timesheet to support resource management and invoicing process
Timesheet can be used effectively to track the resource utilization and thereby the availability of in-house talent in terms of percentages or man-hours. Therefore, the project managers could make decisions on the reallocation of resources or changes in the profile of project team members or vary the charge out rates or the utilization factor, to ensure optimal resource management. Even in the projects based on fixed fees or outcome based fees, timesheet functionalities allow one to generate relevant data to make such operational or strategic decisions.
Using Timesheet based Metrics for performance and profitability management
Timesheet can be used to track the KRAs and lined to KPIs of a project team. KRA, key responsibility areas, are linked to the job profile of the employee, while KPIs are the key performance indicators, which are linked to the efficiency of the employee. Both of this can be measured with the help of the employee’s timesheet.
Different elements of a timesheet can be analyzed, for example
- Estimated versus actual time spent to complete a task
- The time spent on rework
- The time spent on the bench
- Was it due to nonavailability of projects or
- Was it due to unsatisfactory performance
- Revenue generation capacity of the resource based on his billable targets
The performance of the team leader and project manager also can be measured in similar ways. The most visible factor here is the profitability of the project, after ascertaining any delays, time and cost overruns, rework, etc.
Integrating timesheet with Time punching machine
Whizible Timesheet can be integrated with the time punching machine. It also has an option to record the time if your resources are at the client site or on-site, and are unable to punch the office machine.
A link to HR and Project Resource Management
It shows the real availability of any resource after incorporating the details like the public holidays and the employee leave details so that resource management can be done in an effective manner. The Whizible Timesheet module also helps project managers in the selection of project resources based on skills along with their availability, since the employee resumes are available on this module and employees can update their skills after every project, so the real-time skills are made visible.
Timesheet and Task Management
Tasks and Timesheet management are an integral part of HRMS or Human Resource Management System. This is a key function which links the project tasks allocated to various resources directly to the timesheet which measures the billable hours put in by any resource, linking it to the invoicing process.
Whizible has an inbuilt Timesheet module which has forward and backward linkage to the entire value chain of the project management process. It becomes easy to map allocated project tasks to the cross-functional teams.